Sendwo's Live Chat Platform for WhatsApp

Sendwo's Live Chat Platform for WhatsAppSendwo's Live Chat Platform for WhatsApp is an excellent tool for customer support, blending the efficiency of chatbots with the flexibility of live chat. This combination can significantly contribute to your success in the realm of WhatsApp Marketing. In this blog, I’ll discuss the benefits of live chat, what makes Sendwo’s platform unique by outlining its features, and how it stacks up against other live chat tools. I'll demonstrate why Sendwo is the ultimate choice for managing your WhatsApp business interactions.

The Benefits of Sendwo Live Chat

Running an online business today is more challenging than ever, with equal access to resources and opportunities. To stand out, it’s crucial to understand customer psychology and tailor your marketing strategies accordingly. Live chat offers a direct and effective way to achieve this by enabling real-time customer communication.

With over 2.9 billion active users worldwide, WhatsApp is a dominant platform for businesses to engage with customers. Leveraging live chat on WhatsApp can enhance real-time customer support, elevate the customer experience, and generate more leads.

Key benefits include:

• Real-Time Communication: Respond promptly to customer inquiries, reducing waiting times and boosting satisfaction. In today's fast-paced online world, no one likes delays.
• Personalized Interaction: Live chat on WhatsApp enables tailored communication, addressing individual customer needs and leaving them more satisfied.
• Increased Engagement: Providing consistent, problem-solving responses builds customer trust, encouraging loyalty and boosting engagement rates.
• Enhanced Retention: Efficient support fosters brand loyalty, leading to higher customer retention rates.

How to Use Sendwo’s Live Chat for WhatsApp on Your Website

To integrate Sendwo's Live Chat on your website, begin by creating a chat widget through the Sendwo Bot Manager settings, ensuring you use your official WhatsApp number for the bot account.

Once the chat widget is ready, pin your WhatsApp Chat button on key pages like your landing page to facilitate customer interactions. Customers can quickly connect with live agents for queries or assistance.

You can also enhance your chatbot with Sendwo's AI, enabling automated responses to basic inquiries while allowing agents to step in for more detailed assistance when needed.

Free WhatsApp Live Chat for Websites

Sendwo offers a free WhatsApp live chat solution for websites. Simply create and pin a chat widget to your site, allowing seamless real-time customer connections.

Sendwo’s Live Chat: Team Collaboration

Sendwo's Live Chat Platform empowers teams to efficiently address customer queries and collaborate effectively. Key features include:

• WhatsApp Integration: Seamlessly connect your WhatsApp account using Sendwo's Cloud API, enabling marketing campaigns and customer support. Import contacts, create teams, and start marketing with Sendwo’s robust features.
• Personalized Communication: Save and utilize customer data to tailor interactions, boosting satisfaction and loyalty.
• Team Collaboration: Assign agents to specific chats for comprehensive and coordinated responses. Ideal for remote teams.
• Customer Service Tools: Use notes, labels, and assignment features to streamline issue resolution.
• Remote Collaboration Tools: Shared inboxes and task assignments ensure effective teamwork, regardless of location.
• Analytics and Reporting: Track interactions and performance to continuously improve service.

How to Use Each Section in Sendwo’s Live Chat Platform

1. Subscriber List Section

This section centralizes customer management, making it easier to organize and interact with your WhatsApp subscribers.

• Advanced Filtering
  • How-To: Go to the Subscriber List and click on the filter option. Select criteria such as region, activity, or engagement level. This will display a refined list of subscribers meeting the selected conditions.
  • Purpose: Helps in segmenting your audience for targeted campaigns or personalized messaging.

• Search and Sorting Tools
  • How-To: Use the search bar to input a name, number, or tag. Sort subscribers alphabetically, by engagement level, or any custom criteria.
  • Purpose: Enables quick access to specific customers or groups without browsing through an extensive list.
• Agent Assignment
  • How-To: Select a subscriber or conversation and click on "Assign Agent." Choose the appropriate team member from the dropdown list.
  • Purpose: Distributes workload effectively and assigns responsibility for customer interaction.
• Message Archiving
  • How-To: Select a completed or inactive conversation and click the archive button. These chats will be moved to the "Archived" section.
  • Purpose: Keeps your main chat interface clean and focused on active engagements.

2. Chat Window Section

This section serves as the primary interaction hub for real-time communication with customers.

• Mark As
  • How-To: Within the chat, click the "Mark As" button to mark the conversation as unread, archive it, or block the contact.
  • Purpose: Improves organization and allows agents to prioritize chats effectively.
• Message Translation
  • How-To: Enable the translation feature in chat settings. Incoming messages will be auto-translated into the agent's preferred language.
  • Purpose: Facilitates seamless communication with customers across different languages.

• Replying Messages
  • How-To: Hover over a specific message and click the reply icon. Type your response to address the specific message.
  • Purpose: Ensures clarity and context in conversations, especially during long chats.
• AI Features
  • How-To: Highlight the message you want to enhance and click "Rewrite with AI." The system will suggest a grammatically polished or contextually clearer version.
  • Purpose: Boosts professionalism and ensures messages are error-free.

• Send Flows
  • How-To: In the chat window, select the "Flows" tab. Choose a predefined flow (e.g., FAQs or onboarding) and initiate it with the customer.
  • Purpose: Automates repetitive tasks and guides customers through processes efficiently.

• Canned Responses
  • How-To: Access the canned response library during a chat, select the relevant response, and send it. Customize it if necessary before sending.
  • Purpose: Saves time and ensures consistency in replies.

3. Chat Action Section

The Chat Action section is a hub for optimizing customer interactions and providing top-tier support. This area offers tools for managing subscriptions, pausing bot responses, and resetting user input flows. These actions ensure smooth communication and enable businesses to address customer needs effectively.

(a) Agent Assignment

Easily assign agents to specific subscribers for seamless collaboration and accountability. This feature allows efficient task distribution and improves team performance.

Steps to Assign an Agent:

1. Open the "Assigned Agent" menu.
2. Select an agent for the conversation. The menu also shows active agents.
3. Click "Save Changes" to finalize the assignment, which notifies the agent immediately.

(b) Labels

Labels function as tags to categorize and organize conversations. They allow agents to group customers by topics like “billing,” “support,” or other custom criteria, improving searchability and efficiency.

Steps to Add Labels:

1. Click on the "Labels" menu.
2. Select a label from the dropdown menu or search for an existing one.
3. Save your selection. You can assign multiple labels if needed.

(c) Custom Fields

Custom Fields help agents store and reference detailed customer data for personalized support. This feature is especially valuable for large teams handling complex queries.

Steps to Use Custom Fields:

1. Open the "Assigned Custom Field" menu.
2. Select an existing field or create a new one via the Subscriber Manager.
3. Input the required value (e.g., address, preferences) and save it.

(d) Adding Notes

Notes enable agents to document critical customer details, making it easier for the team to provide context-aware responses. Each note includes information about who added it and when.

Steps to Add Notes:

1. Click on the "Add Note" button.
2. Enter the necessary information. Multiple notes can be added for a single customer.

(e) 24-Hour Interaction Window

This timer tracks the time remaining within WhatsApp’s 24-hour rule, which limits responses to messages received within a day. This feature helps agents adhere to WhatsApp’s policies and manage follow-ups proactively.

Why Choose Sendwo?

When compared to other live chat platforms, Sendwo stands out with its user-friendly interface, advanced tools, and cost-effective pricing. Its superior features, such as AI chatbot integration, multilingual support, and robust analytics, make it the top choice for businesses looking to enhance customer service and marketing efforts.